Visio Tip #2: Export text from Visio

There are situations when we want to export text from Visio diagram. For e.g. the other day I wanted to export sever Name and IP addresses from a physical diagram. I hoped to find something like Save As text etc. But then I stumbled on this blog http://kenfallon.com/?tag=visio-export-text. Copying the steps here in case link dont work

• Visio 2003 go to Tools -> Reports.
• Visio 2007 go to Data -> Reports.

These instructions are for Visio 2007.

• Make a new report and select Shapes on All pages or Shapes on the current page.
• Then select only (you may want to Show all properties to make sure nothing else is checked)
• Give it a Title e.g: Text Only Report
• Give it a Name e.g: Text_Only_Report
• Then select run and export it to either Excel, HTML, Visio Shape or XML

In the future when you want to extract text all you need to do is run Data -> Reports select Text_Only_Report and press Run.